Procurement
All Your Product Orders, Fully Organized
Struggling to track orders across spreadsheets and emails?
See order status, payments, and delivery info in one view.
Create POs in One Click
Stop retyping product specs. Generate clean, accurate, and ready-to-send POs from your approved quotes or invoices in seconds.
- Auto-fill POs with product details, pricing, and quantity
- Pull directly from quotes or invoices
- Minimize data entry and reduce risk of mistakes
A Single Source of Truth for Every Order
Monitor every item’s status in one place, from quotes to delivery and everything in between.
- View order status across all project orders
- Customize tracker columns to match your workflow
- Share updates so nothing slips through the cracks
Track How Deliveries Impact Your Project Timeline
When order statuses update, your project calendar adjusts automatically so you can spot delays early and keep your schedule realistic.
- See delivery status directly on your project calendar
- Adjust plans based on order updates
- Avoid install-day surprises or last-minute scrambling
Keep Clients Informed Without the Busy Work
Skip the back-and-forth. Clients can log into their portal and see what’s been ordered, what’s in transit, and what’s arrived—no extra emails required.
- Share real-time order status updates with clients
- Avoid unnecessary emails and delays
- Let clients self-serve updates whenever they need
1-on-1 Training
Procurement Doesn’t Have to Be Painful
Hop on a call and learn how to streamline the entire process without the chaos.
Learn the Tools That Will Save You Hours
Frequently Asked Questions
What is interior design procurement software?
Interior design procurement software streamlines the entire process, from quoting to delivery. With DesignFiles, you can request quotes, create POs, track orders, and keep every document and update organized in one place, no spreadsheets or inbox-hunting required.
How do I create and manage a purchase order in DesignFiles?
It’s super simple! Once a quote is approved, you can auto-generate a purchase order with one click. Each PO is generated from your existing product data (no retyping), then linked to your quotes and invoices for seamless financial tracking.
Can I use DesignFiles to send and track RFQs?
Absolutely. Send a professional request for quote (RFQ) complete with specifications, notes, and project tags. You’ll be able to log vendor responses, compare pricing, and keep a running history for reorders or supplier swaps.
How does the order tracker work?
DesignFiles includes a built-in order tracker, allowing you to monitor the status of every product, including whether it has been paid for, shipped, delivered, or delayed. You’ll know exactly where things stand, and your clients will too, thanks to a simplified view they can access at any time.
Other Tools Designers Love
Quotes
Deliver clear quotes, secure decisions, and keep projects moving.
Project Calendar
Keep timelines clear and on track with auto-synced tasks and products.
Product Clipper & Digital Library
Clip products fast, store details clearly, and build reliable libraries.
Invoicing and Collecting Payments
Share professional invoices and give clients a smooth, simple way to pay.
You Don’t Have to Keep Doing It the Hard Way
Imagine tracking everything in one place—no more spreadsheet chaos, no more hunting through emails. Try it for free and see how much lighter your projects can feel.
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