QuickBooks Integration
Seamless Sync Between Projects and Payments
Connect QuickBooks Online to streamline your accounting and reduce manual data entry.
Accurate Books Start Here
Push retainers, invoices, POs, and payment records directly from DesignFiles to QuickBooks with a click. Your books stay accurate and up-to-date automatically.
- Sync financial docs to QuickBooks in seconds
- Skip retyping and reduce manual error
- Make bookkeeping easier for you and your accountant
You're in Control of What Syncs (and When)
Whether you’re ready for automation or prefer a hands-on approach, you choose how and when your financial data syncs with QuickBooks.
- Choose what syncs and when: invoices, POs, and retainers
- Turn auto-sync on or off to match your workflow
- Update preferences anytime without redoing past work
Clean Retainer Tracking, Built In
No more liability confusion. DesignFiles keeps retainer usage synced and tracked in QuickBooks so your reporting stays accurate and audit-ready.
- Sync retainers to your chosen liability account in QBO
- Track usage and remaining balances automatically
- Avoid manual liability adjustments and simplify reporting
Track Vendor Spending Like a Pro
Your POs sync straight to QuickBooks, so you can track vendor costs accurately without chasing paper trails or managing spreadsheets.
- Sync PO details, including totals, vendor info, and costs
- Choose whether to sync bills only or bills and payments
- Update preferences anytime across all projects in one place
A System Your Bookkeeper Understands
Smart mappings automatically direct products and services to the correct QuickBooks accounts, minimizing errors and streamlining reconciliation.
- Link products, services, and shipping to specific Chart of Accounts categories
- Customize income, expense, and tax mappings for precision tracking
- Sync data with complete transparency, accuracy, and audit-readiness
Turn Clean Data Into
a Smarter Business Strategy
Your synced financials give you a clear picture of what’s working. Track patterns across services, clients, and projects so you can grow with confidence, not guesswork.
- Review revenue by product, service, or client
- Spot your most profitable projects
- Use synced data to plan smarter, more profitable projects
1-on-1 Training
We’ll Walk You and Your Bookkeeper Through It
We’ll walk you through the entire process, so your financials are synced correctly from day one.
Videos and Guides to Help You Sync with Quickbooks
Not sure where to start? We’ve compiled a few short videos to help you get the basics in under 10 minutes.
Frequently Asked Questions
What is the best accounting software for interior designers?
That would be QuickBooks—hands down. It’s reliable, widely used by pros, and pairs beautifully with DesignFiles. Our one-click integration means your invoices, retainers, and POs sync automatically to QuickBooks. So you get the power of the best accounting software for interior designers without lifting a finger.
How does DesignFiles sync with my accounting software?
DesignFiles connects directly to QuickBooks Online, the gold standard in interior design accounting software. You can send invoices, retainers, and POs with one click or automate the whole thing. That means less time buried in receipts and more time making spaces beautiful.
Can I control what gets synced to QuickBooks?
Absolutely! You choose what syncs and when. Whether you’re syncing invoices daily or updating POs at the end of each project, DesignFiles keeps your accounting software neat, accurate, and flexible (just the way you like it).
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Quotes
Deliver clear quotes, secure decisions, and keep projects moving.
Keep Your Books Clean and Your Projects Moving
No more retyping, syncing delays, or accounting confusion—just clean data, ready for your bookkeeper.
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